ABOUT THE PROGRAMME

HR Compliance and Employment Law

Introduction Why this programme matters

HR compliance is the process of building policies and procedures that ensure your organization follows up to date labour and employment laws and regulations. Not only does HR work to align workplace policies with the local and federal laws, but they also enforce the procedures to ensure all employees follow them. HR compliance is vital to your business because all employers need to meet their legal responsibilities. Noncompliance will lead to fines, penalties, or even a lawsuit which can be detrimental to your business. In other words, HR leaders need to prioritize HR compliance to protect their organization. The key employment law is Malaysia Employment Act 1955 that underwent major changes and the Employment (Amendment) Act 2022, which came into effect on the 1st of January 2023 enhances the protection for employees. With the introduction of several changes to areas such as employee rights, working hours, and leave entitlements, among others, the act has had a considerable impact on both employers and employees in Malaysia. This program will also explore and highlight the effects of the Employment Amendment Act, 2022 towards Human Resource and how to stay compliance.

Learning Objective What participants will be able to do

Target Audience Who should attend this programme

Methodology How the programme is delivered

Programme Outline What the programme covers

Day 1

Module 1: Introduction
- Human Resource (HR) functions and their importance to a
  company
Module 2: HR Compliance
- What is HR compliance?
- The importance of HR compliance
- Types of HR compliance
Module 3: Benefits of Compliance with Human Resource in Malaysia
- Benefits to the company
- Benefits to the employees
Module 4: Key Employment Laws & The Transition to Employment (Amendment) Act 2022
- Overview of the Employment Act 1955: Scope, coverage, and basic employment rights.
- Transition from EA 1955 to EA 2022:
  - Expansion of scope to cover all employees regardless of wage threshold.
  - Key changes in working hours (reduction from 48 to 45 hours per week).
  - Modernized entitlements: Increased maternity leave (60 to 98 days) and introduction of paid paternity leave (7 days).
  - Introduction of Flexible Working Arrangements (FWA)
    applications.
  - Provisions on anti-discrimination, forced labour, and mandatory sexual harassment awareness notices
- Industrial Relations Act 1967
- Statutory Bodies: EPF, SOCSO, LHDN, and HRDCorp
- Workers’ Minimum Wage Order & other relevant regulations
Module 5: HR Compliance Issues, Challenges, and Transition Management Adhering to the updated Employment Act provisions
- Practical steps for transitioning existing employment contracts
  to align with EA 2022
- Legal implications and risks for non-compliance with the Employment Act
- Real-world issues and compliance challenges

Day 2

Module 6: Strategies to Stay Compliant with Employment Laws
- How to keep updated on legal changes
- Updating and developing clear policies, contracts, and procedures post-EA 2022
- Record management and audit readiness
- Employee and management training on regulations
- Seeking professional guidance
Module 7: Importance of Tools for Malaysia HR Compliance
- Human Resource Information System (HRIS)
- Important compliance components within HRIS
Module 8: Creating an HR Compliance Checklist
- Identifying essential HR functions and components
- Recruitment, interviewing, and hiring processes
- Alignment of compensation, overtime, and benefits under new EA guidelines
- HR Policies and Employee Handbooks
Module 9: Developing HR Management Training
- Performance reviews
- Managing difficult employees
- Employee dismissal protocols in compliance with employment standards
Module 10: Benchmark on Best HR Practices in Malaysia
- Adopting best practices for seamless transition and ongoing legal compliance